There’s More to Leadership than Your Expertise
Transformational Leadership is a transformational paradigm. The musical director is one of the most visible examples of this:
• Individual singers (instrumentalists) are transformed into a choir (band/orchestra);
• The choir (band/orchestra) is transformed into an ensemble over time; and
• In music ministry these ensembles are on a transformational journey of faith. We are part of transforming and forming this faith journey as ministry professionals.
The item today is Financial. The church musician, as transformational leader, must deal with the financial responsibilities of ministry and program. A great tool for this is the eBook 7 Steps to a Perfect Music Ministry Budget. In addition, here are the areas to focus on:
Each church has an annual budget approved by the governing body. It’s the financial resource for the program you lead. You most likely have been asked to create to budget sometime way before the year begins. Typically, budget planning begins about 6 months before the new year begins. Create work sheets during the year so you have historical information about how much things cost (sheet music, instrument maintenance, continuing education, etc.) so that you can move forward in an educated way when the time comes to plan the next year. Careful planning means that you can explain why you need those resources in order to create the best results.
In addition to knowing how much money is needed for specific needs, it’s important to know WHEN specific amounts are needed. Typically, there are spending needs over the summer for music trips, educational events, and future music purchases. That is also the time when giving is at a low point in some churches. Be sure that you and the finance committee are in sync on when dollars need to be available. Having the line item in the budget does not mean that you can spend it when you need it.
Most churches have people who want to support specific needs. These might be for physical items (organ pipes, pianos, Orff instruments, etc.) or for events (special concerts or guest artists). Be careful, and completely transparent in tracking how those dollars are spent and stay in touch with the donor to affirm the use of funds.
Create a budget for individual events, such as a play production or memorial concert. Start a project team, share the budget, track the flow of the dollars, and evaluate the results. Good management will allow more support for future events.
You would not attempt to begin a rehearsal without knowing the structure of the music. Don’t attempt to manage a music ministry program without knowing how to manage the financial resources.
In order to transform any culture, first transform yourself.
Be the best you can be as a professional church musician, which is very different from a musician that does church music.
If you want to share other leadership skills or tips for success, please comment.
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