Posted 3 years 139 days ago ago by Creator Staff 0 Comments
This resource was adapted for South Carolina Baptist Churches by Mark Powers, director, Worship & Music Office, South Carolina Baptist Convention, from “Transmap” by Monty Hale.
Getting Ready to Go - A Staff Position is Vacant
It is very "practical help” for church members entrusted with serving on the Music Minister/Worship Leader Search Team. This presentation gives the Team a step-by-step process to seek God's person for the high calling of worship leading in their local church.
Mark also has aPowerPoint© presentation available that is really helpful to the congregation and the committee. If you would like this, email Mark at email@example.com and he will send it to you. Please understand: it is “Baptist” oriented hence the male pronouns, but still helpful to other denominations.
Elect and Train the Search Committee
- Fill the position temporarily with a volunteer leader as soon as possible.
- Elect and train the Music Search Committee (Note: Paid music staff who will work under the new Worship Leader’s supervision should not serve on the committee)
- Choose/organize a transition music leadership team to continue to lead ongoing music groups and worship services
- Call full-time Music Ministers and university music departments in your area for referrals
- Utilize musical ministerial staff members, retired leaders in your area, or lay musicians from your congregation for immediate relief
- Determine the type of interim that is needed and clearly define the responsibilities
- Covenant with the interim regarding time, expectations and salary
- Arrange for the interim to meet and coordinate with the transitional music leadership team
- As soon as possible, call an interim music person
Set Your Destination
- Could be an existing group, such as the Music Committee, but also could be a new committee representing all facets of the congregation
- Main responsibilities are to keep things going and organized in the church during the interim and begin the search process
- Regular communication--with the pastor, with the interim worship leader & with Search Team--is very important
- Work closely with leaders of other areas of your church and your ministerial staff
Listening Session Agenda
- Develop a job description for the new Music Worship Leader.
- Discuss and develop a salary/benefits package that can be offered. Be flexible in this area.
Formulate Travel Plans
- Conduct Listening Sessions with choirs, other musical groups, and the congregation and list candidate qualities by priority
- Where have we been in our music program?
- Where are we now? Are we pleased?
- What does God’s future plan look like for the church in the music ministry?
- What is our cultural context—will we reach out beyond the walls of our church?
- What are the top-priority characteristics for a new worship leader?
- Pray together for God’s guidance!
Hit the Road
- Pray, Pray, Pray as you consider specifics
- Gather resumesAsk the congregation for recommendations
- Contact prominent worship leaders in your area for recommendations
- Contact seminaries, universities and others for resumes and recommendations
- Organize resumes by qualifications
- Send a note to all who sent a resume notifying them it has received it, are praying and will be contact soon: Never leave them hanging! If they are not considered, let them know
- Create Three Categories of resumes:
- 1. Positive 2. Possible 3. Probably Not
- Decide on the top three candidates
- Contact each candidate by letter to let them know they are now being formerly considered, and inform those not being considered
- Thoroughly check candidates’ references and ask candidates for video or audio recordings from their worship services or special presentations, if available
Long Trip--Stay on Course
- Who will be first? Follow this map to find out:
- Consider one candidate at a time! (Very important)
- Conduct an Initial Interview (Conference Call – with entire committee works well)
- Present Job Description to the candidate
- Pray, Pray, Pray
- Visit the candidate on his field
- Conduct a Second Interview
- Clarify any questions or discrepancies
- Determine if you will continue with this candidate or move on to the next
- Allow candidate to meet ministerial staff
- Invite the candidate to visit and observe worship anonymously
- If you move to another candidate, personally advise the first candidate of your decision by phone call from the Search Team chairperson! (This is VERY IMPORTANT - never leave them guessing)
- If you feel led, continue
- Determine the financial package for the candidate, including salary and benefits.
- Discuss the package with the candidate and allow for prayerful negotiation.
- If agreeable, spend time in prayer, then take a vote of the Search Team on whether to call the candidate and if the vote is positive, proceed to plan for a “Call Weekend”
- Then: notify all other candidates by letter that you have progressed to one choice
The “Call Weekend”
- Create events that give maximum exposure of the candidate to as many people as possible
- Friday evening meeting with staff and church administrative leadership
- Saturday morning Q & A with Music leadership
- Saturday afternoon rehearsal with Choir, Praise Team, Orchestra, Bell Choir (i.e. groups which the person will lead)
- Saturday evening meal or reception,introduction by Music Search Committee and Q & A from the church, music ministry people and others
- Sunday morning: Candidate leads worship
- Sunday morning or evening: Vote by secret ballot
- Notify candidate and when candidate responds, announce to church
Hooray! Done! (Almost)
- During weeks between “Call Weekend” and arrival of new staff member: (This is a very important time--stay engaged in the process)
- Say goodbye to the interim and express appreciation
- Prepare the church for arrival of new leader
- Communicate needs of new ministry family’s arrival
- Transition Committee and Music Search Committee work hand in hand to make sure church is prepared for new leader and family’s arrival
- Plan a Welcome Party. Shower love on your new minister from the beginning
Unpacking and Moving In
- First Sunday with a new Worship Leader is very important
- Alert Local papers and media
- Church Banner welcome sign
- Search Team clear calendar in order to be present
- Meals provided for first few nights on field
- Staff and administrative leadership paves the way so that New Minister and family are not“stressed out”
- Model servant leadership during this important time in the life of the church
- Keep checking in over the next six weeks to make sure their moving/transition needs are met
- Continually Praise God for His guidance in the process
- It’s been a great journey! Enjoy your new worship leader! He/she is God’s choice so affirm that fact everyday throughout their tenure
- Lead the church to:
- Pray for him
- Cooperate with him
- Take care of him
- Follow his leadership
- Love him
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